Complaints Policy

Complaints Procedure

Introduction

Our aim is to always provide an exceptionally high level of service to all our customers. We aim to resolve all complaints as quickly as possible. If it is not possible to reach a prompt conclusion, we will contact the customer with an explanation and expected timescales.

If you have a complaint

To help us investigate and resolve your issue as quickly as possible, you can contact us by telephone or in writing. The most appropriate person will handle your complaint in the quickest possible time.

Complaints contact details;

Fleet Dynamic

Legacy House

2 Martland Mill Lane

Wigan

WN5 0LZ

Info@fleetdynamic.co.uk

Tel; 01942 272 999

What information do we need to address your complaint?

To assist us in resolving your complaint efficiently we would require the following information;

  • Full name and preferred contact details
  • Vehicle registration number
  • Full details of the complaint
  • Relevant photographic evidence relating to damage/defects
  • Your expectations
  • Any other information you think may be relevant

**Please note – if you appoint a third party to act on your behalf, we will require your written consent to discuss the complaint with them. This can be in writing to the above address or from your personal email address.**

Complaint Process

  • We will give you the name and title of the person handling your complaint
  • We will acknowledge receipt of your complaint in writing (using the same method of correspondence, letter or email) within 5 working days
  • Seek clarification on any points where necessary
  • Fully investigate your complaint with staff and third parties where relevant
  • Keep you fully informed and fully updated on progress
  • Discuss with you our findings and proposed outcome of action


Outcome

Under this section we will send you a summary resolution communication. This written communication confirms that you have made a complaint and informs you that we now consider the complaint to have been resolved to your satisfacation.

If you subsequently decide that you are dissatisfied with the resolution of the complaint you may be able to refer the complaint back to us for further consideration. Alternatively you can refer it to the Financial Ombudsman Service or BVRLA Conciliation Service (depending of the type of complaint)

Refer to the following for the availability of further information:

Financial Ombudsman Service: https://www.financial-ombudsman.org.uk/contact

BVRLA Conciliation Service: https://www.bvrla.co.uk or by contacting compaints@bvrla.co.uk

Non-financial complaints can be directed to Trading Standards.

  • Correspondence sent via email must contain the senders name and address in the body of the email to be accepted. It is assumed that this is your signature of account.