Maintenance Administrator

As a Maintenance Administrator, you will play a key role in supporting the day-to-day management of our vehicle maintenance operations.

This is a fast-paced and demanding role that requires excellent organisation, attention to detail and the ability to manage multiple priorities at the same time. You’ll need to be confident balancing competing tasks, responding to changing requirements and ensuring important maintenance activities are completed efficiently and on schedule.

Working closely with the Branch Manager, garages, suppliers and internal teams, you will ensure vehicles remain roadworthy, compliant and available for customers by effectively managing servicing schedules, repairs, MOTs and maintenance records.

You will be responsible for keeping accurate records, coordinating maintenance activity and helping minimise vehicle downtime across the fleet.

• Manage and monitor vehicle maintenance activities using fleet management software.
• Record and track vehicle breakdowns, repairs and maintenance requirements.
• Schedule and coordinate servicing, MOTs, inspections and repairs.
• Liaise with garages, repair centres, recovery providers and suppliers to arrange required work.
• Monitor repair progress and ensure vehicles are returned to service as quickly and efficiently as possible.
• Maintain accurate vehicle records, compliance documentation and maintenance histories.
• Update internal systems with repair costs, invoices and completed works.
• Monitor vehicle downtime and support improvements to fleet availability.
• Communicate vehicle maintenance updates with internal teams.
• Identify upcoming maintenance requirements and support preventative maintenance planning.
• Provide administrative support and reports to the Branch Manager.
• Ensure all maintenance processes are completed in line with company policies, legal requirements and industry standards.

We are looking for someone who has previous experience within fleet administration, vehicle rental, automotive maintenance or a similar role.

The successful candidate will be confident managing multiple priorities, communicating with suppliers and ensuring important maintenance tasks are completed accurately and on time.

You will have:

• Previous experience in a maintenance administration or fleet administration role.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Confident IT skills, including Microsoft Office and experience using computer-based systems.
• The ability to communicate effectively with colleagues, suppliers and external partners.
• A proactive approach with strong problem-solving skills.
• The ability to work independently and as part of a wider team.
• A professional, reliable and customer-focused approach.
• Experience within the vehicle rental or fleet industry would be advantageous.

To apply for the Maintenance Administrator position, please send your CV to:

info@fleetdynamic.co.uk